One Asia Lawyers (‘The firm’) complies with the Act on the Protection of Personal Information (Act No. 57 of 30 May 2003) (‘Personal Information Protection Act’) and other relevant laws and regulations, and processes personal information in accordance with this Privacy Policy. In this Privacy Policy, ‘personal information’ means information relating to a living individual who can be identified by name, date of birth or other description contained in the information.
Personal information also includes information that cannot be used alone to identify an individual, but can be easily matched with other information to identify the individual concerned.
1. Collection of personal information
The firm collects personal information by proper means to the extent necessary to achieve the purposes of use of the personal information as set out in the following article.
2. Purposes of use of personal information
The firm shall use personal information only to the extent necessary to achieve the following purposes and shall not use it for any purpose other than those listed below without the consent of the individual concerned, except where permitted by the Personal Data Protection Act or other relevant laws and regulations.
(1) To process law-related work undertaken by the firm and to respond to other enquiries.
(2) Invitations to seminars and other events, newsletters and other information, and the sending of New Year’s cards and other greetings
(3) Recruitment of lawyers, paralegals, administrative staff and interns, and post-recruitment personnel management
(4) Other purposes associated with (1) to (3) above.
3. Disclosure of personal information to third parties
The firm will not disclose personal information to third parties without the consent of the person concerned, except in accordance with the Personal Data Protection Act and other relevant laws and regulations, or where there are other legitimate reasons.
If personal information is provided to a third party in a foreign country, we will take the necessary measures, such as obtaining the consent of the person concerned, in accordance with the provisions of the law.
4. Joint use of personal information
The firm may share personal information collected in accordance with the following. In the event of joint use, personal information may be provided to a joint user located outside Japan.
– Items of personal information to be shared –
Name, physical address, gender, date of birth, name of company/organisation to which the person belongs, office title, contact details such as telephone number and e-mail address, and other items of personal information to the extent necessary to carry out the following purposes of use for which it is held.
– Scope of joint users –
Members of One Asia Lawyers
– Purposes of use by joint users –
(1) Processing of law-related work undertaken by the firm and response to other enquiries
(2) Invitations to our seminars and other events, newsletters and other information, and the sending of New Year’s cards and other greetings.
(3) Recruitment of lawyers, paralegals, administrative staff and interns, and personnel management after recruitment.
(4) Other purposes associated with (1) to (3) above.
– Person responsible for the management of personal data –
Name: One Asia Lawyers
Address: 31F Kasumigaseki Building, 3-2-5 Kasumigaseki, Chiyoda-ku, Tokyo
Representative: Yoshiro Tsuchitori, Tokyo Office Representative Attorney at Law
5. Management and monitoring of personal information.
In order to prevent breaches, loss or damage to personal information processed by the firm, the firm takes reasonably necessary measures to manage personal information appropriately, including technical safety control of the maintenance of information systems managed by the firm, physical safety control to prevent unauthorised persons from accessing information, organisational safety control, such as the development of management systems, and personnel safety control, such as thorough staff training. Where the processing of personal information is outsourced, necessary and appropriate supervision of the outsourced company will be undertaken to ensure the security of the outsourced personal information.
6.Requests for disclosure of personal information
In case of a request for disclosure, correction, addition, deletion, cessation of use, erasure, cessation of provision to third parties or notification of the purpose of use of personal information held by the firm in accordance with the Personal Data Protection Act, the identity of the person making the request must be confirmed before the request is made. We will respond appropriately by disclosing the relevant personal information by the method requested by the person in question (if the relevant personal information does not exist, we will notify the person to that effect), by delivery of a document or by any other method specified by us.
Please note that we may not be able to comply with your request if we are not obliged to disclose the information under the Personal Data Protection Act or other laws and regulations. Please also note that a fee may be charged for disclosure or notification of the purpose of use in accordance with this article.
7.Contact
Any requests for disclosure of personal information, comments, queries or complaints about this Privacy Policy or any other enquiries about the processing of personal information by the firm should be communicated to the following contact address (Tokyo office of the firm).
Address: 31F Kasumigaseki Building, 3-2-5 Kasumigaseki, Chiyoda-ku, Tokyo
Contact: Tokyo Office
Representative: Yoshiro Tsuchitori, Tokyo Office Head Attorney Tel: 03-6550-9000
(The office is open from 9.30 am to 12 noon and from 1 pm to 5 pm on weekdays.)
8. Review and changes
The Office will review and improve the operation of this Privacy Policy and the processing of personal data from time to time. Any changes to this Privacy Policy will be promptly posted on our website.
Verification of Identity
Rules Concerning Client Identity Verification and Record Preservation, etc. and the Regulation (effective 1 March 2013) set out by the Japan Federation of Bar Associations, lawyers may be required to verify the identity of their clients and keep records.
When a lawyer receives a request for certain legal affairs, he / she may be asked to “confirm personal identification matters” (Japan Federation of Bar Associations website: https://www.nichibenren.or.jp/ activity / improvement / mimoto_kakunin.html).
For this reason, the firm will also confirm the identity of individual and corporate clients as follows;
(1) For individuals
We may ask you to provide us with official documents (e.g. driving licence, passport, pension book, alien registration card) to verify your name, address and date of birth.
(2) For legal entities
We may ask you to provide the name and address of the head office (or location of the principal office) of the legal entity in the form of an official document (certificate of registered matters, certificate of seal registration, etc.) and may also confirm the name and position of the legal representative or person in charge (responsible person) with a business card or similar.
This is in accordance with international agreements to ensure that legal services are not used for money laundering. We apologise for any inconvenience this may cause and ask for your understanding and cooperation.
